Lumary WFM - This article explains how to track travel time and distance to a session using Lumary mobile.
Before you start a session, you can track your travel to the session using Lumary mobile.
Required and supported packages
Available with: Lumary WFM
Updated in: Lumary WFM 2.10
Supported in: Lumary DC
To track your travel to a session:
- Go to your Lumary home screen.
- Tap on the relevant rostered Session Name.
- This will open the Session Details screen.
To view the location of the session in Google Maps tap on the address name.
- When you’re ready to record the Travel To information to get to the session, tap on the Start Travel To button.
- You’ll be prompted to confirm the start of the travel to the session. Tap on the Start Travel button to confirm.
The system does not track the actual journey taken. Instead, it tracks the starting and ending locations of the trip, then uses the Google API to calculate the best available route at that time and returns the corresponding distance. The worker can then choose to accept this pre-populated distance or manually update it with the kilometres they actually travelled.
- Once you've arrived at your destination, tap on the End Travel To button.
- You’ll be prompted to confirm the end of the travel to the session. Tap on the End Travel button to confirm.
- The End Travel To screen will pop up with the following form for you to review and populate where necessary.
| Field | Purpose |
|---|---|
| * Distance (km) Travelled | This is pre-populated based on estimated calculations. You may update this if it differs from the actual distance travelled that you’ve tracked |
| Actual Start Date | This is read-only and shows the date and time travel was started. |
| * Actual End Date | This is pre-populated to the current date and time. Update this to the correct end travel time if necessary. The Total Time Travelled (mins) is then calculated and shown below. |
| * Was a personal or company vehicle used? (Personal/Company) | This may be important in determining the costs to be charged to the participant and/or reimbursement to the worker. |
| * Do you have any non-labour travel expenses to add (e.g. tolls, parking fees)? (Add Expenses/No Expenses) | This may be important in determining the costs to be charged to the participant and/or reimbursement to the worker. |
| + Add Expenses | |
| * Description of Costs | Enter what the cost was for. |
| * Total Cost | Enter the amount. |
| Do you want to claim for this expense? | Tick this box if you paid out of your own funds and need to claim a reimbursement from the company. |
| * Tax Type | This field is shown and required if you ticked the box above. |
| * Tax Amount | This is a read-only display of the calculated tax amount included in the total cost entered. |
- Click the Save button.
If you claimed any expenses when recording travel or transport for the session, you will need to ask your manager to approve these in order for them to be processed and reimbursed to you in a future pay run.
Once you've added your travel information, you can start the session.