A payment entity is the legal employing organisation from which payroll is processed. It stores the organisation’s registered legal and financial details — including its Australian Business Number (ABN) and logo — and those details flow through to payroll processing and employee pay advices.
Important: When setting up payroll in Lumary, make sure the correct payment entity is set up before linking payees and processing pay runs. Using an incorrect payment entity will affect ATO STP reporting and Fairwork Payslip requirements.
Required packages and permissions
Available with: Lumary 2.10 and later
Updated in: Lumary 2.10
Supported in: Lumary DC
Permission: Role (System administrator) or permission set(s)
- Select the App Launcher and in the search bar type Accounts. Select Accounts from the search results.
- Click on the New button and select Payment Entity from the record type pop up.
This will launch the New Account: Payment Entity form. The following table explains the purpose of the fields on the form. Mandatory fields are marked with an asterisk.
| Field | Purpose |
|---|---|
| Account Information | |
| * Account Name | This is the name given to the new Account/Payment Entity record that is being created. It is the name registered to the organisation’s bank account used to process payroll and payroll-related transactions, and is typically the business name. |
|
*Account Record Type
|
This will be pre-populated with the record type, Payment Entity. |
| Parent Account | A parent account for a payment entity is the primary organisational account to which the payment entity belongs. This is used only if your business has multiple branches or divisions, a parent account helps group and manage related payroll entities within the same business structure. |
| ABN | This is the organisation's Australian Business Number (ABN). It is a unique 11-digit identifier issued by the Australian Government to identify a business for tax, payroll, and other business-related purposes. The system validates ABN numbers. If ABN number is incorrect you will get an error message. |
| Branch | This is the ATO branch of Payment Entity for inclusion in STP communication. |
| Payroll Specific | |
| Available Payment Methods |
These are the payment methods available for use by the payment entity. The available options are:
|
| Maximum Distributions | This is the maximum number of payment distributions allowed per Payee for the Payment Entity. A global maximum of 5 applies. |
| Pay Advice Message | This is the message that displays in the Pay Advice document. |
| Payment Details Complete | You will need to select Yes or No. This field shows that the payment details are complete. |
| Payment Files Require Approval | This indicates whether Payment Files related to this Payment Entity must go through an approval process before they can be released. |
| Payment Details Incomplete Reason | If you have selected No in the Payment Details Incomplete field, in this field you will put the reason why the payment details are not complete. |
| Single Touch Payroll | |
| STP Contact Name | The contact person for STP communication. |
|
STP Contact Email |
The email address of the contact person for inclusion in STP communication. |
| STP Contact Phone | Contact phone number of the contact person for inclusion in STP communication. |
| STP Declarer Identifier | Declarer identifier of source payer for inclusion in STP communication. |
| STP Address Line 1 | Business address line 1 of source payer for inclusion in STP communication. |
| STP Address Line 2 | Business address line 2 of source payer for inclusion in STP communication. |
| STP Suburb/Town | The Suburb/Town of source payer for inclusion in STP communication. |
| STP State | The state of source payer for inclusion in STP communication. |
| STP Postcode | The Post Code of source payer for inclusion in STP communication. |
| STP Country | The country of source payer for inclusion in STP communication. |
| Superannuation | |
| Superannuation Payment Type |
This is the method by which superannuation contributions will be paid -
|
| Superannuation Contact First Name | The first name of appointed Superannuation contact. |
| Superannuation Contact Last Name | The last name of appointed Superannuation contact. |
| Superannuation Contact Phone | This is the phone number of appointed superannuation contact. |
| Superannuation Contact Email | This is the email address of appointed superannuation contact. |
- Click Save.
Show/hide animation
Create a Payment Entity
Find out more about adding a default payment entity logo to display on you pay advices in our article Add payment entity logo.